After installing QuickBooks Payroll, users need to activate it through the license key acquired from Intuit or a certified dealer. In this article, we have detailed steps on activating QuickBooks payroll desktop. Further, you can also find information about retrieving your service key, in case you have lost it.
Note: If you have purchased your software from certified dealers or any other third party, then make sure to get your unique service key. Without this key, you won’t be able to activate the software. We recommend that you purchase your software only from Intuit or their certified dealers.
- 1 To activate QuickBooks Payroll, follow the steps provided below:
- 2 Requirements and Limitations:
- 3 What do you need before setting up Payroll?
- 4 Complete details on Tax data
- 5 FAQs
- 5.1 I have lost my service key. How can i retrieve it?
- 5.2 My service key is expired. What should i do?
- 5.3 How to activate QuickBooks Payroll Service, if I already have a company file with active subscription?
- 5.4 Do I need to add a company file if I have purchased a QuickBooks Payroll subscription?
- 5.5 Why does “Use my existing payroll service” option not available or displayed on my screen?
To activate QuickBooks Payroll, follow the steps provided below:
- Install and open QuickBooks Payroll
- Go to the menu bar and click on employees. If you can’t view the menu bar, then press Alt.
- Select Payroll from the provided options
- Select Enter Service Key
- Options will be provided according to your setup. If you already have an active subscription, then choose to add this file. By doing so, you will extend your payroll activation. Click on Add File, if and only if you have an active payroll subscription and want to you it on this desktop. Else, click on skip.
- A new window will open with the title Manage Service Key. Hit the Add button
- Enter the Service Key provided to you by your dealer.
- Click on Next
- Wait for the confirmation message. Once your subscription has been verified, click on finish.
You have successfully activated your QB Payroll Desktop/ Mac software. Update the software after activating it. By doing so, you will get access to all the recent tax tables, withholding tables, tax forms and so on. Also, new payroll items and tax tracking types are introduced on a regular basis. Trust us when we say that you don’t want to miss out on all these updates.
Requirements and Limitations:
- You must use the same registered copy of QuickBooks Desktop, on the same machine, to process payroll for all companies on a single payroll subscription.
- QuickBooks Desktop Payroll can ONLY support one company data file per EIN. Attempts to use multiple company files under the same EIN and payroll subscription may cause errors.
- The contact information and payroll administrator for the payroll subscription will be the same for all companies you add to a single subscription.
- If you pay your employees with Direct Deposit (DD), you can have multiple companies (separate data files with different EINs) with DD on the same DIY Payroll subscription.
- Each QuickBooks Desktop Payroll service has a limit on the number of companies you can add to a single subscription. These limits are based on company data files, not number of employees.
Note: If you purchased a subscription directly from Intuit prior to creating a payroll company file, the subscription number will not be available when you click Use My Existing Payroll Service.
If you have this scenario, follow the instructions provided in the next topic.
You can purchase the software from internet. There are multiple payment options available. After purchasing, you can either download the software over the internet or request a delivery. Software will be delivered via a disk with all the necessary files. You can get your service key by entering information provided at the time of purchase. If you purchased from any third party, then contact them to get your service key.
You can go to this Link for retrieving your service key, if you purchased the software directly from Intuit. Just sign in with your intuit account and retrieve all the information about your purchases including your service key.
What do you need before setting up Payroll?
Here’s the arrangement data you need for Desktop or Online Payroll. You can get this data from your past finance supplier, your records, your bookkeeper, or from government and state organizations.
- Company data
- You’ll require your company ledger for the direct store or electronic tax installments.
- Pay and advantages
- Kinds of worker benefits: like time-based compensations, pay rates, rewards, commissions, and tips
- Kinds of representative pay: like wellbeing and dental protection, retirement plans, get-away/debilitated leave, or Flexible Spending Account
- Different augmentations and allowances, repayments, organization fees, and compensation garnishments
- Finished Form W-4: for every representative
- Pay rate: hourly, compensation, commission, and so on.
- Paycheck derivations: representative commitments to health care coverage, retirement plans, or garnishments (kid/spousal help)
- Pay plan: week by week, fortnightly, semi-month to month, and month to month.
Complete details on Tax data
- Government Employer Identification Number and state organization ID numbers: You’ll need remarkable ID numbers from the IRS and state offices to file and settle taxes.
- Recording necessity and store plan for finance taxes: Requirements for when to file and store finance taxes shift. Organizations that owe more finance tax commonly pay and file all the more often.
- Other tax data: Such as state joblessness, appraisal, overcharge, administrative or preparing tax rates, tax store timetables, and nearby or other taxes, if material.
- If you’ve effectively paid workers this schedule year, we need to realize the sums to accurately compute new paychecks and complete your tax structures.
- For the current quarter: finance subtleties from every paycheck
- For each earlier quarter of this schedule year: synopsis by worker and rundown for all representatives
- Year to date aggregates for every worker: rundown by a representative
- Year to date aggregates for every worker starting at the last paycheck in the past quarter: outline by a representative
To know more, or to get QuickBooks Payroll activated, feel free to contact QuickBooks Payroll Support phone number : (Toll Free).
I have lost my service key. How can i retrieve it?
To retrieve your service key, go to this Link. Sign in with your intuit account and retrieve information including your service key. If you purchased from third party retailer, then contact them for the service key.
My service key is expired. What should i do?
You can update your subscription after purchasing another service key.
How to activate QuickBooks Payroll Service, if I already have a company file with active subscription?
Initially, open your existing file consisting of a payroll subscription. Next, update the tax table on that particular file to validate subscription. Close the company file once the update is completed. Now, open the company file of the EIN that you want to add to the subscription. At last, go to the Employees >> Payroll >> Use My Existing Payroll Service from the top toolbar.
Do I need to add a company file if I have purchased a QuickBooks Payroll subscription?
If you purchased a payroll subscription directly from Intuit before you create a QuickBooks Desktop company file. Here is what you need to do:
First, take a note of the service key of the EIN you’re going to add. Go to the Employees >> Payroll >> Enter Payroll Service Key. Next, select Add and then enter the service key as one number without hyphens ( – ). Select Edit instead of Add option, if the company file already has the payroll service key in it. After that, enter the service key and then hit next followed by the Finish tab. Finally, a new Tax Table will be downloaded. All payroll functions will be activated in the QB company file.
Why does “Use my existing payroll service” option not available or displayed on my screen?
There can be multiple reasons when “Use my existing payroll service” not displayed on screen if QuickBooks company file has not validated payroll subscription or you just installed QB Desktop and that does not have available company file to use for validating payroll subscription.