QuickBooks Error: Unbalanced Trial Balance

QuickBooks is one of the most useful accounting software to handle your accounting department. With QuickBooks, you do not need a lot of manpower to handle the data. It deftly handles all the accounting and financing related information. However, some errors, i.e. QuickBooks Error: Trial Balance out of balance, could cause a lot of struggle in getting work done properly. Accounting Errors help team will look into the issue and resolve it.

QuickBooks Error : Unbalanced Trial Balance

There are many reasons behind the Trial Balance going out of balance. We will explore them one by one while resolving them on the go.

1. Incorrect data in the debits and credits inserted in the Trial Balance is the primary reason.

To create the Trial Balance, you need to put both credit and debit balances from the ledger account in the credit and debit columns of the Trial Balance. The error occurs when the data suffers from discrepancy.


Recheck the data you entered, and then add the columns from the top to the bottom and from the bottom to the top again to ensure the value remains the same.

2. Not including Ledger Account balance on the Trial Balance.

If you forgot to add any of the debit and credit balance in the Trial Balance, you will face this error.


One of the columns on both credit and debit lists will be shorter than the other. Match them, subtract the amount of the shorter column from the larger column and figure out the missing amount. Next, you will check all the ledger accounts to find out the missing amount.

3. Jumbling up the debit/credit amount while putting them in the Trial Balance from the Ledger Accounts.

When the balance is jumbled up in the Trial Account, for instance: exchange of the debit and credit amounts in the respective columns, this error occurs. 


Follow the same procedure given in the aforementioned resolution, except you will need to divide the missing amount in the half. Go through the ledger account to figure out the halved missing amounts, and you shall resolve the issue.

4. When your Balance Sheet, Trial Balance and Accounts Receivable Aging are not in synchronization.


Follow these simple steps to resolve this issue:

  • Go to QuickBooks and access the A/R Aging Report.
  • Opt for
  • There will be a section named Aging Method. Go for Report Date.
  • Now select Run Report. If the Balance Sheet/ Trial Balance is running with Accrual as the reporting method, the final report will be balanced.

After figuring out the causes of the error, you can use the resolutions provided in the article to troubleshoot the issue. These simple methods provided by our Accountingerrors Help Team will fix the QuickBooks Error: Unbalanced Balance Sheet on your Windows OS based computer system. In case you face any difficulty, you can get in touch with our QuickBooks helpdesk. They are a third-party vendor having an experienced team. You can get in touch with one of the QuickBooks Tech Experts by calling at their toll-free helpline ✆+1-855-481-5338.

See Also QuickBooks Balance Sheet Out of Balance

See Also QuickBooks Opening Balance Equity


1. How would I be able to correct an unbalanced trial balance?

The most straightforward approach to begin is by remembering the trial balance steps. Take a ledger at the account balances and contrast them with the accounts presented on the trial balance. In any case, if these numbers coordinate, at that point by and by including the charge and credit sections.

2. What could cause the trial balance not to balance?

There are so many reasons for an Unbalanced Trial Balance. A trial balance may neglect to balance for a huge variety of causes. For instance, in any case, that you translated numbers while posting from the overall diary to the overall account or from the account to the trial balance sheet, this could cause the trial balance to not rise to out.

3. How would I know whether my trial balance is right?

To get to know, the first thing to do is enter double-check on the balances on the trial balance worksheet by contrasting them with the totals via your journals and your general ledger also. Be certain you didn’t make any error while moving the account balances to the trial balance.

4. What are the basic principles of a trial balance?

Have a look at basic principles of trial balance

💠 All given resources must be put on the debit side 
💠 All salary or increase must be accounted on the credit side
💠 All liabilities must be put on the credit side
💠 All costs must be accounted on the charge side

5. Which accounts are not considered to be in trial balance?

The post-closing balance incorporates just balance sheet accounts that are unable to be in the trial balance. You should not enable any income statement accounts, for example, the income and working business ledgers. Different accounts, for example, tax accounts, donations, and interests. They don’t have a place on a post-shutting trial balance report.

Leave a Comment